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Accounts Payable Specialist

Compton, CA

Posted: 05/03/2023 Industry: All Industries Pay Rate: 21-22

Job Description

The accounts payable specialist I/II will work closely with AP Manager on improvements, bring new ideas on how to better the department, take over complex processes, clean open AP balances, outstanding checks and received not vouchered reports.  Increase operational efficiency and company profitability by timely and accurately processing and making payments of the vendor invoices, consistent with corporate policy.  In addition to this, maintain vendor accounts to ensure accuracy and resolve any invoice discrepancies as needed.

Job Requirements

Job Duties:

 

  • Print high volume of invoices daily
  • Reply to high volume vendor inquiries
  • Respond to vendor related voicemails in a timely manner
  • Process and Prepare payment of vendor invoices
  • Weekly check runs, ACH payments, P Cards and/or Wires
  • Process 2-Way and 3-Way match via JDE for inventory related invoices.  This includes complex multiple PO matching, verifying vendor information, quantities, costs and terms
  • Route invoices that do not have PO’s to various divisions for review and approvals adhering to delegations of authority; follow up when required
  • High volume coding & Standard voucher entries for approved invoices
  • Maintain vendor accounts; vendor master for new suppliers, update billing addresses and/or obtain vendor W-9’s
  • Resolve invoice discrepancies in a timely manner/respond to vendor inquiries for payment.  Review discrepancies with purchasing Dept.
  • Balance vendor statements to accounts payable
  • Review and Reconcile Received Not Vouchered Reports on monthly basis
  • Open mail daily and file payments weekly
  • Assist with audit requests
  • Follow company policies and procedures
  • Duties outlined are not limited, possibility of working on new projects as needed


Job Requirements:

  • Accuracy and attention to detail
  • Ability to work in a very fast paced working environment
  • Demonstrated integrity and ethical standards
  • Superior organizational skills
  • Able to perform business math
  • Able to work independently with some direction
  • Effective listening and good phone skills
  • Capable of following written instructions and documented procedures
  • Problem-solving and analytical ability
  • Manages time effectively and adapts quickly to changing priorities
  • Able to handle difficult customers with diplomacy and tact
  • Working knowledge of basic accounting principles
  • Experience with spreadsheet software
  • Be able to multi-task, work under pressure and get the job done
  • Flexible and be able to shift focus when working with various companies/business units with minimal confusion
  • Must have good communication skills and work well with others
  • P Card or CC knowledge is a plus

 

Experience:

  • JD Edwards (preferred)
  • Knowledge in working with various Opco’s is preferred
  • Ability to work with an extensa chart of accounts
  • Bank of America Cash Pro Online (preferred but not required)
  • Knowledge of Microsoft Office Suite, particularly Excel
  • Minimum 3 years in similar position (Manufacturing Industry Preferred)

 

Education:       

  • High school diploma/GED required
  • Associate's degree preferred

Meet Your Recruiter

Robert Contreras

 Experienced and knowledgeable professional with a successful background in recruitment  ; experienced in partnering with local and national businesses to bring the right person to the right role

Highly motivated and results-oriented  with excellent organizational and communication skills. Prides myself in successfully leveraging data and insights to better predict and evaluate candidate fit

Proven ability to develop helpful relationships with customers and candidates.

 

Core Competencies:

  • Human Resources / Administrative
  • Light Industrial
  • Office / Clerical
  • Sales
  • Skilled Labor
  • Information Technology
  • Logistics
  • Manufacturing 

 

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FAQs

At Newegg Staffing, we connect talented people with opportunities within our network. Our tenured recruiters understand the local market and are committed to finding the best employment solutions for your career goals. Yet, we realize that before you sign on with us, you may have some questions that we can help answer.

How can I apply?

Click here to apply and follow the prompts, or come in person Monday-Friday at your local branch.

What are your office hours for accepting applications?

Check out our locations page here to see our office hours at your local branch.

What does Newegg Staffing specialize in?

From light industrial work to administrative jobs in corporate offices, Newegg Staffing fills a wide variety of positions ranging from entry-level to senior management.

Some of the major business sectors we work with include:

  • Warehouse & Distribution
  • Manufacturing
  • Logistics
  • E-commerce
  • Aerospace
  • 3PL
  • Administrative
  • Customer Service

Does Newegg Staffing represent a diversified workforce?

At Newegg Staffing, we recognize that each individual is unique. We strive to create opportunities that reflect the communities we serve.

What should I bring with me to the initial interview?

One document that establishes your Identity and one document that establishes your Eligibility to work OR one document that establishes both. Please contact your local branch for a current list of acceptable documents.

What does the interview process entail?

If you’ve applied online and been contacted for an interview, a Recruiter will then meet with you in person or virtually to review your job history, skill strengths, education and career goals to determine what type of clients and/or positions you’d be right for.

How long does the interview take?

Each interview is unique to the individual but can typically last 10-20 minutes. To facilitate the process of getting started, we ask that you please fill out the entire application online before coming in for your interview.

What happens after our interview?

After the entire interview process is complete, we actively search for positions that best suit your needs and skills. In addition, we recommend that you call your local branch weekly when you’re available for assignments.

How should I dress?

Your appearance will be critically important in your job search. First impressions are important when interviewing in our office, virtually or at the client site. Dress requirements for each assignment will be addressed with you prior to your start date and will typically mirror the company’s dress code policy. To this effect, your Recruiter will define what appropriate means in advance of any job.

Am I allowed to work with other employment agencies as well?

You do not need to work exclusively with Newegg Staffing while you are signed on with us. However, we do ask that you keep us posted whenever you’re available so that we can keep you working continuously.

How soon after joining Newegg Staffing can I expect to be working?

Our goal is to connect you with the right opportunity that matches your skill set in a timely manner. Ultimately, it could be several days or several weeks depending on several factors such as the orders we have to fill, your desire and overall suitability to our clients.

Any further questions?

Please do not hesitate to contact us with additional questions.