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Administrative Assistant Order Entry

City Of Industry, CA 91748

Posted: 10/12/2023 Industry: All Industries Job Number: e85f0d42-3c75-4997-ba3c-a06aa516e715 Pay Rate: 17-18

Job Description

Answer incoming calls with professional courtesy in a timely manner, in accordance with established procedures.

Handle multiple calls when necessary.

Determine the purpose of calls by using established screening methods.

Forward calls, take messages, page or offer voice mail when appropriate personnel is unavailable.

Retrieve messages from voice mail and forward to appropriate personnel.

Greet and assist customers, vendors, applicants and all other visitors entering the front lobby in a professional, timely and helpful manner. Determine the nature of business, and announce visitors to appropriate personnel. Ensure the professional and courteous atmosphere in the lobby at all times. Make sure that all visitors business is completed

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Write new orders, create acknowledgement, and send to customer. Make revisions as required. Enter new orders and customer details into Sage MAS90 program, and perform close of day procedures ensuring accuracy of the order at each step. Maintain the invoice files.

Communicate with forwarding companies to schedule export shipments and prepare all relevant documentation.

Weigh outgoing mail to determine correct postage, stamp outgoing mail using postage meter.

Verify accuracy of Accounts Payable checks by comparison to statement or vendor invoice. Prepare AP checks for signature and mailing.

Complete all filing accurately and in a timely manner. Organize the office for efficiency; organize and maintain filing systems; archive and store aged documents and reports. Distribute incoming faxes and emails to appropriate personnel.

Prepare business correspondence as directed. Compose correspondence with proper format, grammar, punctuation and spelling.

Support other departments with light administrative, data entry and research work as assigned.

Maintain high level of confidentiality in every aspect of the company s business activities, financial information, its employees, employment activity and applicants, customers, vendors and visitors.

Effectively deal with changing demands and priorities, and work with minimal supervision. React well under pressure and manage competing demands. Develop alternative solutions;


Meet Your Recruiter

Marina Berber

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At Newegg Staffing, we connect talented people with opportunities within our network. Our tenured recruiters understand the local market and are committed to finding the best employment solutions for your career goals. Yet, we realize that before you sign on with us, you may have some questions that we can help answer.

How can I apply?

Click here to apply and follow the prompts, or come in person Monday-Friday at your local branch.

What are your office hours for accepting applications?

Check out our locations page here to see our office hours at your local branch.

What does Newegg Staffing specialize in?

From light industrial work to administrative jobs in corporate offices, Newegg Staffing fills a wide variety of positions ranging from entry-level to senior management.

Some of the major business sectors we work with include:

  • Warehouse & Distribution
  • Manufacturing
  • Logistics
  • E-commerce
  • Aerospace
  • 3PL
  • Administrative
  • Customer Service

Does Newegg Staffing represent a diversified workforce?

At Newegg Staffing, we recognize that each individual is unique. We strive to create opportunities that reflect the communities we serve.

What should I bring with me to the initial interview?

One document that establishes your Identity and one document that establishes your Eligibility to work OR one document that establishes both. Please contact your local branch for a current list of acceptable documents.

What does the interview process entail?

If you’ve applied online and been contacted for an interview, a Recruiter will then meet with you in person or virtually to review your job history, skill strengths, education and career goals to determine what type of clients and/or positions you’d be right for.

How long does the interview take?

Each interview is unique to the individual but can typically last 10-20 minutes. To facilitate the process of getting started, we ask that you please fill out the entire application online before coming in for your interview.

What happens after our interview?

After the entire interview process is complete, we actively search for positions that best suit your needs and skills. In addition, we recommend that you call your local branch weekly when you’re available for assignments.

How should I dress?

Your appearance will be critically important in your job search. First impressions are important when interviewing in our office, virtually or at the client site. Dress requirements for each assignment will be addressed with you prior to your start date and will typically mirror the company’s dress code policy. To this effect, your Recruiter will define what appropriate means in advance of any job.

Am I allowed to work with other employment agencies as well?

You do not need to work exclusively with Newegg Staffing while you are signed on with us. However, we do ask that you keep us posted whenever you’re available so that we can keep you working continuously.

How soon after joining Newegg Staffing can I expect to be working?

Our goal is to connect you with the right opportunity that matches your skill set in a timely manner. Ultimately, it could be several days or several weeks depending on several factors such as the orders we have to fill, your desire and overall suitability to our clients.

Any further questions?

Please do not hesitate to contact us with additional questions.