Explore All Job Opportunities

Online Billing Clerk-EDI

Santa Fe Spgs, CA 90670

Posted: 05/22/2023 Industry: All Industries Pay Rate: 18-24

Job Description

ully responsible for Non-Major Account Online billing o Input prior-day invoices into the customer’s online billing systems Identify invoices that cannot be entered to the customer’s online billing system, update the Dispute Code to reflect current status, determine root cause impacting invoicing and take necessary steps to resolve.

o Analyze unentered invoices through use of Intermediate Excel skills to see what can now be entered into the customer’s online billing system.

o Through use of Excel tools, summarize findings needing action by customers to enable invoicing.

o Take necessary next steps to resolve invoices that can’t be entered online within one business day o Provide proper back-ups such as pick tickets, shipping notifications, or PODs (as needed)

o Check and verify electronic documents pulled for quantities, parts, signatures, and other necessary information (as needed). o Maintain, update, and distribute shipment notification reports (as needed)

o Alert supervisor to problems with the online billing process Tracking of invoice status with the Customer o Respond to all requests from customers regarding invoices or PODs which are missing o Pull and Review the Statement of Account each month against Open Billings Process drop-ships daily on both the AP and AR side, ensuring timely billing to customers.

o Print Direct Ship report to confirm orders are ready for invoicing daily. If needed, work with accounting for orders that require releasing from hold or completion of the drop ship process.

o Resolve any issues with Purchasing and Sales causing delays in drop ship invoice processing

Back up for critical areas in the department such as the following: o Backup “S Cycle” PODs Keys/Data Entry of Credit Memos for any online billing customer (as needed) Creates Pro Forma invoices in Adobe (invoice credit) for any online billing customer (as needed) Additional job functions may be added at any time.



Meet Your Recruiter

Marina Berber

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.


At Newegg Staffing, we connect talented people with opportunities within our network. Our tenured recruiters understand the local market and are committed to finding the best employment solutions for your career goals. Yet, we realize that before you sign on with us, you may have some questions that we can help answer.

How can I apply?

Click here to apply and follow the prompts, or come in person Monday-Friday at your local branch.

What are your office hours for accepting applications?

Check out our locations page here to see our office hours at your local branch.

What does Newegg Staffing specialize in?

From light industrial work to administrative jobs in corporate offices, Newegg Staffing fills a wide variety of positions ranging from entry-level to senior management.

Some of the major business sectors we work with include:

  • Warehouse & Distribution
  • Manufacturing
  • Logistics
  • E-commerce
  • Aerospace
  • 3PL
  • Administrative
  • Customer Service

Does Newegg Staffing represent a diversified workforce?

At Newegg Staffing, we recognize that each individual is unique. We strive to create opportunities that reflect the communities we serve.

What should I bring with me to the initial interview?

One document that establishes your Identity and one document that establishes your Eligibility to work OR one document that establishes both. Please contact your local branch for a current list of acceptable documents.

What does the interview process entail?

If you’ve applied online and been contacted for an interview, a Recruiter will then meet with you in person or virtually to review your job history, skill strengths, education and career goals to determine what type of clients and/or positions you’d be right for.

How long does the interview take?

Each interview is unique to the individual but can typically last 10-20 minutes. To facilitate the process of getting started, we ask that you please fill out the entire application online before coming in for your interview.

What happens after our interview?

After the entire interview process is complete, we actively search for positions that best suit your needs and skills. In addition, we recommend that you call your local branch weekly when you’re available for assignments.

How should I dress?

Your appearance will be critically important in your job search. First impressions are important when interviewing in our office, virtually or at the client site. Dress requirements for each assignment will be addressed with you prior to your start date and will typically mirror the company’s dress code policy. To this effect, your Recruiter will define what appropriate means in advance of any job.

Am I allowed to work with other employment agencies as well?

You do not need to work exclusively with Newegg Staffing while you are signed on with us. However, we do ask that you keep us posted whenever you’re available so that we can keep you working continuously.

How soon after joining Newegg Staffing can I expect to be working?

Our goal is to connect you with the right opportunity that matches your skill set in a timely manner. Ultimately, it could be several days or several weeks depending on several factors such as the orders we have to fill, your desire and overall suitability to our clients.

Any further questions?

Please do not hesitate to contact us with additional questions.